Bottom Line Improvement = Profitability
Bill expenses back to your clients and projects? You want to read this.Bottom Line Improvement Calculator
See how improving billing operations accelerates reimbursement and unlocks team capacity — strengthening the bottom line without adding staff or changing how projects run.
1 | LET'S START WITH YOUR NUMBERS
Sample starting point – adjust to match your volume
Enter hours to prep for ONE PROJECT — the calculator will do the rest
Staff dedicated to preparing billing documentation
We’ll use this to calculate the total hours spent on preparing billing
%
Tip: You can drag the slider thumb, or type a % (default: 80%).
What is the total cost per hour for a FTE including benefits, etc.
2 | NOW LET'S COMPARE NUMBERS
Your Scenario Today
With PivotPrime
Hours per Month
–
Number of hours currently spent on preparing billing docs. Your team is busy!
How we calculate this: Projects per month × Hours per project.
How we calculate this: Projects per month × Hours per project.
Fewer Hours
–
Automation means your team is knocking it out of the park!
How we calculate this: Projects per month × 15 minutes per project.
How we calculate this: Projects per month × 15 minutes per project.
Costs per Month
–
Manual processes are expensive and open to errors.
How we calculate this: Hours per month × Fully-loaded hourly cost.
How we calculate this: Hours per month × Fully-loaded hourly cost.
Much Lower Costs
–
Automation boosts productivity, lowers costs, and eliminates errors.
How we calculate this: PivotPrime hours per month × Fully-loaded hourly cost.
Labor-only estimate; excludes PivotPrime subscription.
How we calculate this: PivotPrime hours per month × Fully-loaded hourly cost.
Labor-only estimate; excludes PivotPrime subscription.
Project Capacity per Month
–
Your team can only bill so many projects per month. This limits your organization’s ability to scale.
How we calculate this: Your current billed projects per month (from your input).
How we calculate this: Your current billed projects per month (from your input).
Your New Project Capacity
–
Look at how many projects your team could process using PivotPrime!
How we calculate this: (Billing Team Size × Hours per FTE) ÷ 15 minutes per project × Utilization (80%).
Theoretical capacity (100% utilization): –
How we calculate this: (Billing Team Size × Hours per FTE) ÷ 15 minutes per project × Utilization (80%).
Theoretical capacity (100% utilization): –
Broad takeaway: With the same team, PivotPrime increases capacity from ~– to ~– projects per month. (Labor-only; subscription separate.)
THE CASE FOR PIVOTPRIME
Project Billing Capacity / Month
–
Current Project Capacity/Month
–
Hours / Month
–
Hours You Spend/Month
–
Costs / Month
–
Your Current Costs/Month
–
PROJECT EXPENSE ALLOCATIONS & IMAGES — ASSEMBLE IN MINUTES
CLICK TO OPEN SAMPLE PIVOTPRIME REPORT
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