pivotlynx for amazon business
Move Purchase Control to the Front of the Line with PivotLynx for Amazon BusinessStreamline Operational Purchases on Amazon Business
With Pivot Payables, there are even more reasons
to love your Amazon Business American Express Card!
PivotLynx builds efficiencies for operational purchases made
on Amazon Business by assigning specific purchase scenarios
to virtual credit cards prior to use, tightly aligning card use to
a specific purpose.
About PivotLynx
PivotLynx for American Express® virtual Cards replaces the customary checks and balances that happen after a credit card purchase in favor of a request and approval process ahead of the purchaser ever receiving a virtual Card.
To generate American Express virtual Cards through Pivot Payables, you must be an American Express Corporate or American Express Business Card Member. Separate enrollment with Pivot Payables and American Express is required to utilize the combined product offering. Separate fees may apply with Pivot Payables. Enrollment is required and fees may apply with PivotLynx.
Control Purchases Before Shopping Even Starts
PivotLynx begins working before employees start shopping on Amazon Business. Using common purchasing scenarios that employees regularly encounter, customers can define a PivotLynx QuickReq™ with controls tailored to each scenario.
A purchasing scenario might involve someone from the Facilities Department buying equipment, tools, or supplies for a project, or someone in Marketing ordering materials for an upcoming event. Each QuickReq captures essential information—like a project number or event name—as well as the accounting data needed to accurately post purchases into the company’s financial system.
QuickReqs also include built-in controls such as:
- Spending limits
- Effective date ranges
- Optional restrictions on Amazon Sellers or Seller Categories
Before – Traditional Spend Control Tactics
- Limit the number of employees with credit cards
- Employees without credit cards must involve others for purchases
- One credit card used for everything – all purchases
- Spending is explained after the fact
- Incorrect accounting is common – sometimes go unnoticed
After – Controls Built In Prior to Issuing virtual Cards
- Managers grant virtual Cards to all who need them
- Employee requests for virtual Cards are routed for approval
- One virtual Card for each purchase scenario
- Spending approved prior to use
- Correct accounting is determined ahead of issuing the virtual Card
1 | Employee Submits a QuickReq
Card users request virtual Cards for approval using a PivotLynx QuickReq.
QuickReqs are pre-configured request templates for a variety of virtual Card uses. Employees may choose from a list of QuickReqs appropriate for their department, business unit, or cost center. Requests are routed to the appropriate manager. Approved virtual Cards are ready for use instantly within the policies of their use such as date range.
2 | Purchase Scenario Approved or Not
Managers review requests to verify funding is within budget and make the call to either approve or deny the request.
PivotLynx facilitates spend control within the virtual Card parameters itself, such as:
- Set an effective date range for when the virtual Card is valid for use
- Set the amount
- Restrict use to a specific Amazon Seller or Seller Category
3 | Purchases Aligned with Business Needs
Card users receive an email that their virtual Card has been issued and is ready for use on Amazon Business.
Card users have a virtual Card for each specific purchase scenario.
Remember our Facilities and Marketing teams?
The facilities employee has a virtual Card for each project so the purchases are 100% aligned right down to the project code. Critical for accounting.
And the director of marketing has a virtual Card for each event so the swag, brochure printing, and event banners all roll up onto the same virtual Card.
4 | Relax ! You’ve Earned it!
All this accomplished in minutes:
- Decided who should have a virtual Card
- Approved the purchase scenario for each virtual Card
- Set the allowable amount and date range
- Specified Amazon Sellers or Seller Categories
- Built in assurance the accounting is correct ahead of one penny spent
- Issued the virtual Cards
- And the transaction data for your ERP arrives as purchases come through