1 (425) 943-7775 help@pivotpayables.com

CALCULATOR EXAMPLES

CHER & KASSIDY – PLEASE NOTE 

    Updates:

    – Used the lower estimates for time to reconcile and number of outstanding transactions. Then the supporting text shows another scenario based on higher numbers. 

    – Changed The Hidden Issue to bullets to make it easier to digest

    UNGATED  CALCULATOR

    Available on primary PivotEQ page – open to all

    Credit Card Reconciliation Quick View

    Start Here
    Enter the number of employees using company credit cards.
    Our Quick Take on Your Process
    Estimated Monthly
    Effort
    –

    Based on approximately 20 minutes of reconciliation effort per cardholder per month.

    Depending on your actual process, this can be up to 45 minutes per cardholder.*

    *

    Estimated Outstanding
    Transactions
    –

    Based on approximately 5 outstanding credit card transactions per cardholder at month end.

    Depending on how responsive cardholders are to reminders, this can be 10+ transactions per cardholder.*

    *

    The Hidden Issue

    –
    Build your detailed reconciliation analysis using your actual process data and see how automation could reduce reconciliation effort, unresolved transactions, and accrual workload to a fraction of today’s process.
    These estimates are directional benchmarks based on PivotEQ’s experience with manual credit card reconciliation workflows.

    GATED  CALCULATOR

    Inherits the number of Cardholders from previous calculator – editable.

    Inherits the number of estimates outstanding transactions from previous calculator – editable.


    Changed label to: Fully Loaded Hourly Cost of Person Doing Reconciliation
    Changed supporting text to: The true hourly cost of the employee doing the work,
    including wages, benefits, taxes, and overhead.

    Detailed Reconciliation Analysis

    Enter your actual process data to build a more complete view of your reconciliation effort, unresolved transaction burden, accrual workload, and automation opportunity.

    Your Actual Numbers
    How often do you compare the credit card statement to expense reports?
    WEEKLY
    Average Time per Reconciliation Session.
    How are cardholders reminded about outstanding credit card transactions?
    $
    The true hourly cost of the employee doing the work, including wages, benefits, taxes, and overhead.
    This estimate was calculated using industry benchmarks. Please adjust if needed.

    Your Detailed Analysis Includes

    We’ll use your inputs to quantify the operational and accounting impact of your current reconciliation process compared with an automated approach.

    • Reconciliation effort based on frequency and session time
    • Labor cost associated with manual reconciliation
    • Unresolved transaction and accrual workload
    • Visibility gap when transactions remain unresolved at month end
    • Improvement opportunity with automation
    We’ll send your detailed reconciliation analysis along with exactly how automation can eliminate manual steps, save money, and improve the outcome.

    SAMPLE  RESULTS

    I worked with ChatGPT on how we could present the information back to the visitor. 

    • Executive Summary

      Current Process With PivotEQ Potential Improvement
      48 hrs/month 2 hrs/month 46 hrs/month saved
      576 hrs/year 24 hrs/year 552 hrs/year saved
      ~$72K/year labor cost ~$3K/year labor cost ~$69K/year savings

      Current Process

      Manual reconciliation effort required to manage weekly reconciliation activity across 550 cardholders.

      With PivotEQ

      Real-time automated reconciliation reduces manual effort to exception review and status monitoring.

      Potential Improvement

      Significant reduction in reconciliation effort, unresolved transaction burden, and month-end accounting friction.

      Current Reconciliation Effort

      • 550 cardholders combined with a weekly reconciliation cadence create a significant operational workload.
      • At 12 hours per reconciliation session, your finance team may spend approximately:
        • 48 hours/month
        • 576 hours/year on reconciliation activity

      Cardholder Follow-Up Impact

      • A reminder process involving both email and phone follow-up typically indicates repeated outreach cycles and operational friction.
      • Manual reminder activity often expands beyond finance and impacts managers, employees, and approvers as unresolved transactions age.

      Outstanding Transaction & Accrual Burden

      • With approximately 4,500 outstanding transactions at month end, finance likely faces:
        • limited visibility into unresolved spend
        • increased accrual handling and cleanup activity
      • Visibility gaps when transactions remain unresolved at month end can contribute to delayed accounting clarity, reconciliation risk, and additional month-end effort.

      PivotEQ Automation Effect

      • PivotEQ automates reconciliation in real time — eliminating the manual comparison between card statements and expense reports.
      • In most cases, the remaining effort is limited to:
        • reviewing reconciliation status
        • monitoring exceptions and unresolved items

      Operational Improvement Opportunity

      • Automation can significantly reduce:
        • reconciliation effort
        • employee follow-up activity
        • unresolved transaction burden
      • Automation also improves:
        • real-time transaction visibility
        • accounting accuracy
        • finance team productivity

    PivotPrime

    UNGATED  CALCULATOR

    Available on primary PivotPrime page – open to all

    Faster Billing, Faster Cash Quick View

    Start Here
    Projects that reach delivery completion and are ready to be invoiced.
    $
    Average fees excluding reimbursable expenses.
    $
    Average reimbursable expenses such as travel, meals, lodging, or other project costs.
    Our Quick Take on Your Billing Process
    Monthly Invoice
    Queue
    –

    Approximate invoice value created by completed projects waiting to be billed.

    Potential Cash
    Acceleration
    –

    Based on a directional benchmark that manual reimbursable backup can delay billing by approximately 10 days.

    The Hidden Issue

    –
    Build your detailed billing acceleration analysis using your actual billing timeline, project volume, and reimbursable backup process.
    These estimates are directional benchmarks based on the impact of delayed invoice delivery and reimbursable backup assembly.