Billing velocity = better cashflow = higher profits

Timely billing of reimbursable project expenses is critical to keeping projects and cash flow on track.

BILLING TURNAROUND MATTERS

The Hidden Delay Between Project Completion and Cash

The project is done. So why isn’t the invoice?
This calculator shows how reimbursables delay billing — and how Pivot helps you get the same invoice out weeks earlier.

Most companies can’t send a complete project invoice until reimbursable backup documentation is assembled — and that lag quietly delays cash.

This calculator assumes your project work is completed today and estimates when the full invoice (professional fees + reimbursables) can actually be sent.

Compare Two Paths:

A typical manual process (today + your average days to gather backup) versus Pivot (today + ~2 days). The dates in the calculator below will show the difference between “ready to bill” and “still waiting on receipts.”

Same work, same total bill — just a faster path to getting it out the door (and getting paid). The calculator below to see the real impact of billing at scale — without adding staff.

Why PivotPrime Works for Complex Billing

Receipt images automatically included
Billable expense data pulled from multiple expense reports
Accurate allocations across projects
Assembled and shareable in minutes

PivotPrime dramatically improved our billing turnaround and overall cash flow. What used to take weeks—or even a month—now goes out in days, which starts the customer payment clock much sooner. Faster billing means faster reimbursement, significantly reducing the long gap between when project expenses are incurred and when we’re paid. That improvement alone has had a meaningful impact on our cash position and financial efficiency.

By sending invoices in days instead of weeks, we effectively pulled payment forward — gaining up to two months faster access to cash, depending on the client’s payment terms.

Carla Donahue

Director of Finance, Meetings & Incentives Worldwide

Faster Billing, Faster Cash Calculator

Even when project work is done, invoices often wait on reimbursable backup. Compare manual elapsed billing time vs. Pivot.

1 | Snapshot of Your Billing Scenario

Projects Completed per Month (Approx.)

Projects that reach delivery completion and are ready to be invoiced.

Per Project – Professional Fees

Avg fees EXCLUDING reimbursables like travel, meals, etc.

Per Project – Reimbursable Expenses

Avg expenses INCLUDING reimbursables like travel, meals, etc.

Project Billing Prep Timeline / MANUAL (Elapsed Days)

When project work is complete, how many elapsed calendar days typically pass before reimbursable documentation is ready to bill?
Many teams work on billing prep intermittently, stretching the timeline into days or weeks. Default shown is based on 10+ years of customer data.

Project Billing Prep Timeline / PIVOT

2 | See Your Cash Flow Timing

Let's Assume the Project Work Was Completed Today

Total Bill Calculations & Actual Bill Dates

Total Project Invoicing Queue

Professional Fees

Reimbursable Expenses

Days of Billing Wait Eliminated

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Elapsed time saved by removing manual reimbursable documentation delays.

Estimated Monthly Cash Accelerated

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Approx. cash pulled forward this month from earlier invoice delivery.

Estimated Billing Dates – Manual vs Automated Backup Assembly

Bill Sent / MANUAL

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Calculation: Today’s date + your manual billing prep timeline (elapsed days).

Bill Sent / PIVOT

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Calculation: Today’s date + 2 days for PivotPrime to assemble reimbursable backup automatically.

Same invoice, less waiting.
Pivot for the win.

Private Demonstrations

Ready to talk one-on-one? Call or send an email using the link below and we can schedule a private online meeting.

Email the Pivot Payables Team

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